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> What is electronic recording or eRecording?
> What equipment do I need to start eRecording with Simplifile?
> What are the advantages to eRecording vs. filing documents through traditional means?
> Why should I select Simplifile as my eRecording service provider?
> How much does it cost to eRecord with Simplifile?
> Is eRecording a legal practice accepted by the government, lenders & underwriters?
> When eRecording with Simplifile, what happens to my original documents?

WHAT IS ELECTRONIC RECORDING OR ERECORDING?
eRecording is the process of electronically recording documents by submitting, receiving and processing documents for recording via the Internet that would otherwise be sent to the county clerk’s or recorder’s office for recording by express mail or courier service. eRecording consists of the following simple, five-step workflow process: submit, receive, review, record and return. To learn more about eRecording from a submitter’s perspective, click here. For a county perspective on eRecording, click here.

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WHAT EQUIPMENT DO I NEED TO START ERECORDING WITH SIMPLIFILE?
As long as you have a PC with high-speed Internet access and a scanner, you have all the essential equipment to begin eRecording. Click on the appropriate link for detailed equipments specifications for submitters and receivers (counties).

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WHAT ARE THE ADVANTAGES TO ERECORDING VS. FILING DOCUMENTS THROUGH TRADITIONAL MEANS?
eRecording offers a number of advantages over traditional approaches to document recording, including these:

• Document workflow processes are streamlined and simplified.
• Client service levels are dramatically improved.
• Document recordings are accelerated.
• The costly overhead of traditional submission and recordation methods is significantly reduced.
• Document security is enhanced.

For a personal evaluation of your unique workflow processes and analysis of the eRecording benefits that would accrue to you and your organization, we invite you to contact us today.

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WHY SHOULD I SELECT SIMPLIFILE AS MY ERECORDING SERVICE PROVIDER?
Simplifile customers enjoy the most intuitive, innovative solutions and professional, high-touch customer service in the market. What’s more, we customize our application interface to the unique requirements of submitters and receivers, streamlining your workflow processes and reducing costly data entry and document management errors. More than any other vendor, we enable you to realize the promise of eRecording. And our singular focus on eRecording services has allowed us to build the industry’s most robust and comprehensive eRecording network. That is the ‘Simplifile difference’—what sets us apart from other eRecording service providers. So don’t just eRecord—Simplifile!

For a more comprehensive presentation of the ‘Simplifile difference’ as experienced by submitters and receivers, click on the appropriate link.

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HOW MUCH DOES IT COST TO ERECORD WITH SIMPLIFILE?
eSimplifile advocates a pricing model that mirrors traditional recording economic models. Both submitter and receiver offices subscribe to Simplifile eRecording Services on an annual basis. Submitters pay a per-document submission fee for each document successfully recorded, regardless of length. Simplifile represents a net cost-savings to submitters and receivers, introducing no additional burden on county budgets or taxpayers. For more information on pricing, we invite you to contact us today.

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IS ERECORDING A LEGAL PRACTICE ACCEPTED BY THE GOVERNMENT, LENDERS & UNDERWRITERS?
More than a trend in land record document submission—eRecording is a government priority. Federal (ESIGN) and state (UETA & URPERA) legislation have established the legal basis for secure, electronic recording and dozens of states and counties are already eRecording today. What’s more, major underwriters and lending institutions are embracing eRecording, and are directing owned and affiliated agent offices to adopt the practice in order to streamline work processes (reduce costs), reduce the Gap, and improve auditability and customer service levels.

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WHEN ERECORDING WITH SIMPLIFILE, WHAT HAPPENS TO MY ORIGINAL DOCUMENTS?
When eRecording with Simplifile, your original documents never leave your office. You simply scan the original documents to create a digital image, which is electronically transferred to the county recorder for review and recording. The original (paper) documents remain with you. Simplifile recommends that you stamp the original documents to designate them as “Electronically Recorded”, and that you record the date, time, county and any other identification information on the stamp.

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